Administrative Aide - Property Records

POSITION SUMMARY

The Development Services Department's Building Services Division seeks an Administrative Aide for the Property Records Section.

Administrative Aides in the Property Records Section provide customer service to our customers (who we call Neighbors) by assisting them with property records needs. They perform work on a computer, scan oversized and regular sized documents, make phone calls to other agencies and our Neighbors, print and collate documents, and complete other related assigned tasks.

In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants).

ESSENTIAL JOB FUNCTIONS

• Performs clerical duties in support of an assigned area of responsibility
• Produces a wide variety of reports, letters, spreadsheets, data entries, memoranda and statistical charts
• Provides front counter assistance and screens office and telephone callers
• Responds to requests for information, accepts payments and resolves complaints
• Prepares and disseminates information through email
• Creates and submits reports as required
• Operates a variety of office equipment including copiers, facsimile machine and computer
• Performs data input and retrieval
• Maintains inventory and orders supplies as needed
• Processes purchase orders and requisitions
• Prepares a variety of documents for the purchase of supplies and equipment
• Sends certified mail correspondence
• Reconciles P-Cards/Depart Purchasing Card statements
• Receives and processes incoming invoices
• Prepares and disseminates Informational bulletins and memorandums
• Maintains department files, records and rosters
• Prepares and archives closed files for retention and files required yearly reports
• Performs related work as required

JOB REQUIREMENTS, PREFERENCES & WORK ENVIRONMENT

MINIMUM JOB REQUIREMENTS:

High School Diploma or G.E.D. equivalency.
A minimum of three (3) years of clerical or administrative support experience.
Qualifying experience must include:

• Three (3) years of in-person and telephone customer service experience.
  
• Three (3) years of experience performing records management or maintaining official records.
  

Ability to lift plans and documents up to 50lbs with or without assistance. If claiming Veterans’ Preference, you must attach a copy of the DD214 Member 4 form (or other supporting claim documents) to your online application.

PREFERRED QUALIFICATIONS:

Strong written and verbal communication skills, including the ability to prepare correspondence, communicate effectively with internal staff and external stakeholders, and respond to inquiries in a professional manner.
Experience performing accurate data entry and maintaining records or databases with a high level of attention to detail and organization.
Experience coordinating, tracking, or responding to public records requests in accordance with applicable public records laws, policies, and procedures.

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:

• The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time.
• May also need to lift plans and documents up to 50lbs with or without assistance.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

HOW TO APPLY & SUPPLEMENTAL INFORMATION

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive
employer and a Drug Free Workplace. The City of Fort Lauderdale does not
discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.

For technical support with your application, contact GovernmentJobs.com from 9 am to 9 pm EST, Monday to Friday, at (855) 524-5627 or emailsupport@governmentjobs.com .



The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

Click here for an overview of employment information including our benefits package.

Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan!Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale. Click here for more information or to see if you qualify.

In addition to the competitive benefits package and salary, the City of Fort Lauderdale participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. All new City of Fort Lauderdale employees are automatically enrolled in FRS. Click here to view additional information on the Florida Retirement System.

Closing Date/Time: 3/24/2026 11:59 PM Eastern

• 

• City of Fort Lauderdale

• (954) 828-5300

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