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Job Description
Job Summary
The Mohave County Public Works Department is seeking to hire a Records Coordinator Position.
We are located at 3715 Sunshine Drive, Kingman, AZ 86409
Proud to Offer:- Paid Time Off (PTO)
- 6.5 hours accrued bi-weekly (32+ hour employees only)
- 39 hours of PTO front loaded
- Regular accrual starts on 7 th pay period
- Low-cost, high-value healthcare for you and your qualifying dependents
- Enrollment in Arizona State Retirement System
- Contribution rate of 12.00%
- 11 Paid Holidays
- Perform work with a greater purpose
Records Coordinator -> Salary Range 11 Step 1-12 $19.13 - $26.50/hr.
Essential Job Functions- Stays current with all State directives and statues pertaining to records management, State records retention schedules applicable to all Department divisions and function area, and State policy and procedures on records transfer and destruction.
- Reviews records management program and ensures continual compliance with applicable records retention schedules across all Public Works Divisions.
- Coordinates Department records management program with the office of the County Records Manager in the Office of the County Recorder.
- Operates Laserfiche document management software for the deposit and retrieval of records retained in electronic format.
- Maintains security and preservation of records in storage.
- Establishes and maintains effective working relationships with associate personnel and user Divisions.
- Implements records related training programs and trains new employees in Department Records Management Procedures.
- Assigns, trains, monitors, schedules, oversees or directly supervises and reviews the work of subordinate clerical and office employees.
- May complete employee evaluations.
- Check frequently against a variety of records in order to secure complete and accurate information.
- Establishes procedures for data entry, for data integrity and for indexing, tracking and retrieving records.
- Receives, indexes, enters, scans, stores, retrieves, and destroys records in keeping with County policies, State and Federal requirements.
- Maintains vital records program, and updates and maintains records retention program.
- Establishes work procedures and prioritizes work.
- Provides documents, records and information to Department personnel and the general public, and researches requested information as necessary.
- Works with and advises Divisions on the proper procedures for preserving, storing, retrieving, retaining, and destroying records in accordance with established policies.
- Designs, maintains, and updates Central Records Center storage areas to ensure the most effective use of space.
- Operates document imaging equipment, including but not limited to large format scanners, plotters, desktop scanners, and coordinates preserving records by vendors and other work related to records maintenance.
- Acts as central contact point for all document imaging applications and issues to include; in-house document scanning of all divisions documents, retrieval and storage.
- Performs and coordinates processing of Public Requests for Information.
- Communicates and acts in a professional manner with the public, co-workers, and work contacts.
SECONDARY JOB FUNCTIONS- Trains department employees in Records Retention rules and procedures.
Minimum Qualifications- High School diploma/GED (General Education Degree)
- Three (3) years progressively responsible experience performing advanced level office support work.
- One (1) year actual experience with Records Management and Retention Disposition.
- An equivalent combination of education, experience, and training may be considered in meeting the minimum qualifications.
Knowledge, Skills & Abilities- Considerable knowledge of clerical and administrative practices required to coordinate a central records system.
- Procedures, terminology, equipment, accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned.
- English grammar, spelling, punctuation and arithmetic.
- Modern office practices, procedures and equipment to include large and small format scanners and printers.
- Filing, index and information systems.
- Organization of the department.
- Applicable rules, laws, regulations and practices governing records retention.
- Computing literacy to include use of electronic spreadsheet and word processing applications.
- Courtesy and tact in dealing with the public and public officials.
- Functional knowledge and efficiency in using Laserfiche document management software.
- Efficiently operating and utilizing scanners, large and small, plotters, printers, and related software and peripheral equipment.
- MS Office word processing, spreadsheet, and presentation applications.
- Recognize and maintain various records of a confidentiality nature.
- Develop and maintain records systems and procedures.
- Plan, organize, supervise, train and evaluate the work of subordinates.
- Analyze problems and provide appropriate recommendations.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with department divisions, vendors, public agencies and the general public.
- Fulfill all physical requirements of the class.
- Effectively perform the responsibilities of the specialty field and the position.
- Work independently in completing assigned tasks accurately.
- Analyze information, and interpret and apply technical and departmental information encountered in the performance of responsibilities.
- Perform the essential functions of the job specifications with or without a reasonable accommodation.
Mohave County has an extensive benefits package with exceptional health, wellness, and work/life balance offerings, financial & retirement benefits, comprehensive leave program, and more.
Check out our Benefits Guide for full details!
Closing Date/Time: 4/5/2026 5:00 PM Arizona - Paid Time Off (PTO)
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ABOUT THE COMPANY
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Mohave County
Show moreWith over 13,400 square miles, Mohave County is the fifth largest county in the U.S., and sixth largest county by population in Arizona . Situated in northwestern Arizona, it borders Utah, Nevada and California and contains elevations from 500 to over 8,400 feet above sea level. Mohave County is a rapidly growing county and has over 209,550 full time residents. Populations can exceed 350,000 during the winter "snowbird" season. Most residents live in one of the four incorporated cities: Kingman (the County seat); Bullhead City; Lake Havasu City; or Colorado City. Mohave County has over 1,000 miles of fresh water shoreline along the Colorado River and its lakes include Mohave, Havasu and Mead. Boating, jet skiing, water skiing, fishing and white water rafting opportunities abound. Wilderness areas lie a short drive in any direction within the County. Campers, hikers, mountain bikers, rock hounds and horseback riders find easy access to scenic trails, hidden creeks, hot springs, and beautiful southwestern vistas. The western portion of the Grand Canyon offers hikers some of the most spectacular views in the United States. Laughlin, Nevada, lies across the Colorado River from Bullhead City providing easy access to gaming activities, entertainment and nightlife. Las Vegas is only 90 minutes from Kingman with a bypass to tour the historic Hoover Dam.
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