SUPERVISING ADMINISTRATIVE ASSISTANT III

Position/Program Information

EXAM NUMBER

C0898A

FILING PERIOD

We will be accepting online applications from Monday, March 23, 2026, at 8:00 a.m. (PT) until, Monday, April 6, 2026, before 5:00 PM (PT). All applications must be received before 5:00 p.m. (PT) on Monday, April 6, 2026 , to be accepted.

TYPE OF RECRUITMENT
We welcome applications from any Los Angeles County employee.

Why work for us?

With more than 10 million residents, Los Angeles County has the largest population of any county in the nation! As the largest employer in Southern California, with more than 42 diverse departments and over 2,300 different job descriptions, the County offers a lifetime of opportunities and careers. We are Los Angeles County, Department of Public Works, the largest municipal public works agency in the nation. With more than 4,000 employees, the Department of Public Works offers over 500 different types of career opportunities that promote professional and personal growth as well as a rewarding and exciting work environment!

OUT-OF-CLASS EXPERIENCE OR WITHHOLDS WILL NOT BE ACCEPTED FOR THIS EXAMINATION. REQUIRED EXPERIENCE MUST BE FULLY MET BY THE LAST DAY OF FILING, AND CLEARLY INDICATED ON THE APPLICATION.

Essential Job Functions

• Supervises the activities of a team of subordinate administrative generalists (e.g., Financial Specialists, Accountants, Administrative Assistants) engaged in the front end analysis, and in the development, preparation, and justification of budgets to the staff of the Chief Executive Officer (CEO).
• Directs and reviews the monitoring, analysis, and reporting of the financial health of various Public Works’ funds and informs management of the need for budget adjustments or a change in spending priorities, if applicable.
• Communicates with Department of Public Works’ management and various stakeholders (e.g. Auditor-Controller, Treasurer and Tax Collector, Chief Executive Office, State and local government entities) on a broad range of issues (e.g., budget requests, revenue and expenditure estimates, adjustments, and accounting transactions; State reports).
• Provides recommendations on improvements to departmental programs, policies, and procedures.
• Directs the review and analysis of complex procedures and programs (e.g., annual budget; policy and procedural changes; internal controls; legislation and regulations’ impact on budget).

For more information, please view the classification specification: Supervising Administrative Assistant III .

Requirements

REQUIREMENTS TO QUALIFY:

OPTION I: Five years' experience in a general administrative staff* or specialized staff capacity** analyzing and making recommendations for the solution of problems in a budget, financial, fiscal, accounting, or a closely related area, two years of which must have been in a supervisory capacity***.

OPTION II: Three years' experience in a budget, financial, fiscal, accounting, or a closely related area at the level of a Supervising Administrative Assistant I or higher****.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry our job-related essential functions.

PHYSICAL CLASS:
Physical Class 2 - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION

*Administrative staff is defined as: Performing work in an administrative services branch of an organizational unit and having independent responsibility for the development of procedures and the participation in policy formulation.

**Staff capacity is defined as: Work performed to support administration by conducting research, analysis, and making recommendations to administration for the solution of complex problems, such as use of personnel, budget allocation and funds, workload and/or workload fluctuations, or programs and procedures for accomplishing work objectives.

***Supervisory capacity is defined as: Responsibility for planning, assigning, and reviewing the work of staff, evaluating employee performance, participating in interviewing and selecting new staff, and performance management.

****Acceptable classes include but are not limited to: Supervising Administrative Assistant I, Administrative Assistant III, Head Staff Services, Administrative Analyst, Financial Specialist III, and Financial Specialist IV.

You may still qualify even if your job title is not exactly the same as the ones listed. What matters is that your experience is at a similar level - meaning your job involves similar responsibilities, requires comparable skills and knowledge, and takes place within a similar organizational structure. Please provide a clear explanation of your experience to demonstrate that it is at the appropriate level.

Additional Information

EXAMINATION CONTENT

This examination will consist of TWO (2) parts:

PART I: A multiple choice and/or simulation assessment(s), weighted at 55%, assessing:

• Management Potential
• Working to High Quality Standards
• Responsibility
• Achievement
• Willingness to Learn
• Accepting Others
• Showing Courtesy
• Working Relationships
• Analyzing Information
• Learning Quickly
• Compliance with Rules and Regulations
• Adapting to Change
• Controlling Emotions
• Working Energetically
• Deductive Reasoning

MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENT(S) ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.

PART II: An evaluation of Training and Experience, weighted at 45%, assessing:

• Professional/Technical Knowledge of:
  • Budget principles and practices
  • Governmental accounting, codes, and regulations
• Fiscal Awareness
• Influence/Advisory Ability
• Data Analysis, Problem Solving, Judgment, and Decision Making
• Utilizing Technology

APPLICANTS MUST MEET THE REQUIREMENTS AND ACHIEVE 70% OR HIGHER ON THE COMBINED SCORE OF PARTS I AND II IN ORDER TO BE PLACED ON THE ELIGIBLE LIST.

TESTING ACCOMMODATION:
If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.
TRANSFER OF TEST COMPONENTS:
If you have taken identical components recently for other exams, your responses may be automatically transferred to this examination. This exam contains test components that might be used on future exams, and your responses could be transferred to that exam.

SCORES CANNOT BE GIVEN OVER THE TELEPHONE.

TEST PREPARATION:
We provide study guides and other test preparation resources to help candidates prepare for employment tests. While the guides may help in preparing for the test, we recommend reviewing all related materials that seem necessary.

* Various information can be found on our website at https://hr.lacounty.gov/job-search-toolkit/ . The section dedicated to test preparation is "Employment Test Assistance."

* Online practice tests are available at https://www.shldirect.com/en-us/practice-tests .

ELIGIBILITY AND VACANCY INFORMATION:
Applicants who passed the assessment(s) are placed on a list for a period of 12 months. We will use this list to fill vacancies in Public Works as they occur.

APPLICATION AND FILING INFORMATION:
We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. This website can also be used to get application status updates.
Please fill out the application completely. Provide relevant job experience including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed.

We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.

We will send notifications to the email address provided on the application, so it is important that you provide a valid email address. If you choose to unsubscribe or opt out from receiving our emails, it is possible to view notices by logging into governmentjobs.com and checking the profile inbox. It is every applicant's responsibility to take steps to view correspondence, and we will not consider claims of missing notices to be a valid reason for re-scheduling an exam part. Register the below domains as approved senders to prevent email notifications from being filtered as spam/junk mail.

• DHughes@pw.lacounty.gov
• PWExams@pw.lacounty.gov
• klent@hr.lacounty.gov
• info@governmentjobs.com
• talentcentral@shl.com
• noreply@proctoru.com
• donot-reply@amcatmail.com

New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to governmentjobs.com and following the prompts. This is to enhance the security of the online application and to prevent incorrectly entered email addresses.

SOCIAL SECURITY NUMBER : Federal law requires that all employed persons have a Social Security Number, so include yours when applying.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID, E-MAIL, AND PASSWORD: All applicants must file their application using their own user ID and password. Using a family member or friend’s user ID and password may erase a candidate’s original application record.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. We are committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Department Contact Name: Dennis Hughes
Department Contact Phone: (626) 458-2141
Department Contact Email: PWExams@pw.lacounty.gov
ADA Coordinator Phone: (626) 458-2141
Teletype Phone: (626) 282-7829
California Relay Services: (800) 735-2922

For detailed information, please click here

Closing Date/Time: 4/6/2026 5:00 PM Pacific

• 

• Los Angeles County

• (800) 970-5478

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