Office Manager - Recorder (Prescott)

Role

Yavapai County Recorder's Office is seeking a detail-orientated and highly organized Office Manager to oversee daily administrative operations and support the efficient management of public records. This position plays a key role in ensuring accuracy, compliance, and exceptional service to both internal teams and the public.

The ideal candidate will bring experience in title insurance, escrow, real estate, loan documentation or bookkeeping, along with a strong understanding of records management processes. Knowledge of Arizona Revised Statutes, Article 3 - Recorder (A.R.S. §§ 11-461 through 11-484) is highly desirable.

Major Duties, Responsibilities

• Monitors daily workflow of the office and provides general supervision to assigned personnel.
• Prepares personnel work schedules and performs pertinent personnel actions.
• Acts as departmental coordinator and/or liaison for policy administration and confidential administrative support.
• Provides guidance and information to staff within the department.
• Develops and implements procedures, operations, and special projects; coordinates and supervises selected functions within the department. Represents Director in administrative matters during Director’s absence.
• Composes correspondence and prepares reports and other narrative material.
• Maintains records and coordinates departmental activities.
• Performs other job-related duties as assigned.

Minimum Qualifications

Education:
Associate’s degree in business administration or related field.

Experience:
A minimum of five (5) years of progressively responsible general office experience, to include one (1) year in a supervisory capacity.

An equivalent combination of directly related work experience and education may substitute for the degree requirement on a year-per-year basis.

Additional Requirements:

Must possess a valid Arizona driver’s license.

Other Skills

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Departmental clerical and office procedures, including various internal programs.
• Various data processing systems.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.
  
  

Skill in:

• Supervision and office management.
• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.
  
  

Ability to:

• Provide confidential administrative support to the Director and staff.
• Facilitate special projects within Department.
• Review or check the work of others to ensure conformance to standards.
• Comprehend and make inferences from written material.
• Work effectively in various subordinate positions in their absence.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Act with courtesy, tact, and diplomacy.
  
  

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:

FLSA: Exempt
Grade: 9
Classification: At-Will
Safety Sensitive: No

EMPLOYEE BENEFITS

Yavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:

• 10 Paid Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance - Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program

ELECTIVE COVERAGE

• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)

PLEASE NOTE

• Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.

Click here to view our benefits summary.

Closing Date/Time: 4/7/2026 5:00 PM Arizona

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• Yavapai County

• 928-771-3252

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