CONTRACT SPECIALIST - HUMAN SERVICES - SBHSO

OVERVIEW

Kitsap County is seeking a detail-orientedContract Specialistto join the Salish Behavioral Health Administrative Services Organization (SBHASO) division of Human Services. As the primary administrative support for multiple professional and managerial-level staff, you will be integral to ensuring the smooth operation of contracts and grants management, all while contributing to the delivery of critical health services across a 3-County region including Clallam, Jefferson, and Kitsap Counties.

This is a dynamic role that allows you to demonstrate your administrative skills in supporting office administration within a fast-paced environment. You will have the chance to make a real difference by supporting a diverse and mission-driven department that processes more than 50 contracts annually. If you’re looking for a role that blends office administration expertise with a profound social service impact, this is your opportunity.

As the Contract Specialist, you will:

• Support contract management: Ensure the timely preparation, routing, and submission of all departmental contracts for approval to the County signature authority. Track and monitor all changes, amendments, and updates throughout the process.
• Coordinate contract workflows: Manage the entire lifecycle of contracts, from submission through eContracts, vendor signatures, and final approval by required County authorities, ensuring accuracy and compliance.
• Records management: Lead internal records management efforts, including maintaining records retention schedules, sorting documents, and reorganizing SharePoint to improve efficiency and accessibility.
• Provide administrative support: Assist with the preparation of monthly advisory board meetings, community networking events, and annual conferences, offering backup support for agency-sponsored groups and activities as needed. Ensure seamless coordination of mail pick-up and delivery, supporting the day-to-day operations of the department.

What you bring:

Professional Experience:

• 2 years of progressively responsible administrative support experience. Related education demonstrating required knowledge, skills, and abilities to perform the job may substitute for up to six months of experience.
  

Technical Background:

• Proficiency in Microsoft Office Suite (Word, Excel, SharePoint) with intermediate to advanced expertise, particularly in Excel and spreadsheet management.
• Strong attention to detail in proofreading and editing documents, ensuring consistency, correctness, and clarity in contracts, reports, and communications. This includes reviewing documents for grammar, punctuation, formatting, and compliance with organizational standards.

Communication/Organizational Skills:

• Clear and concise communication, both written and verbal, ensuring timely and professional responses to internal and external inquiries.
• Ability to provide excellent customer service, handling contractor and vendor communications.
• Demonstrated ability to manage tasks with a high level of accuracy andattention to detail.

Additional Preferred Qualifications:

• 3 or more years progressively responsible administrative support experience.
• Experience working with behavioral health documents
• Experience working with contract management systems or similar tools.
• Knowledge of government contract processes, including routing, tracking, and submission for approval.
• Familiarity with county policies and public sector compliance.
• Experience in providing customer service to subcontractors

For the complete job description: https://test.kitsap.gov/hr/JobClassifications/Office%20Support%20Specialist%20-%20P78.pdf
For more information about the Salish Behavioral Health Administrative Services Organization: https://www.kitsap.gov/hs/Pages/SBH-ASO-LANDING-HOME.aspx
Recruitment information: Applications will be screened in the week of April 13 and interviews are planned for the week of April 20th.

OTHER POSITION RELATED INFORMATION

• Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.

• This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA)
• Non-represented and covered under the Kitsap County Personnel Manual.
• Prior to employment, the successful candidate must:

• Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications.
• Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting.
• Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration.
• Criminal Conviction Standards:
  • The successful incumbent will or may have unsupervised access to children under 18 years of age, a vulnerable adult, or a vulnerable person, or access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which may include fingerprinting.

• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
• Work hours for this position are M-F, 8:00 am - 4:30 pm.
• This posting may be used to fill future openings.
• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.

At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees.

County Paid Benefits Include:
Medical - Kaiser Permanente (HMO) or Aetna (PPO)
Dental - Delta Dental or Willamette
Vision - VSP
Flexible Spending Accounts (FSA)
Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL)
Disability - Short-term disability & Long-term disability
Voya Voluntary Insurance
Transportation incentives
Employee Assistance Program
Travel Assistance Program
Wellness program
Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide .

*Voluntary benefit options also available at the employee's expense

Retirement:
Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security.

Deferred Compensation (IRS Plan 457b): tax-deferred savings program

Holidays
11 paid holidays and 2 additional floating holiday per year. One additional floating holiday after 10 years of service.

Vacation Leave
New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows:

Upon completion of 2 years: 15 days per year (10.00 hours per month)
Upon completion of 5 years: 20 days per year (13.33 hours per month)
Upon completion of 10 years: 25 days per year (16.67 hours per month)

Sick Leave
All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next.

***Part-time employees benefit contributions and leave accruals will be prorated***

Current County Employees
If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status.

NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx

Closing Date/Time: 4/12/2026 11:59 PM Pacific

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• KITSAP COUNTY

• 360.337.7185

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