OFFICE ASSISTANT II

Job Description

Description

Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the right person to serve as Office Assistant II. The current assignment is within the Public Works Department, however, the eligible list created from this recruitment may be used to fill vacancies in other departments.

The ideal candidate embodies the City's commitment to exceptional public service by demonstrating professionalism, adaptability, and sound judgement in a lively environment. They are solution-oriented, excel at managing shifting priorities, and maintain a high level of service even under pressure.

The Position

Under general supervision, performs a variety of general clerical duties in support of an assigned function or program. Office Assistant II differs from Office Assistant I in that Office Assistant II has acquired work experience, knowledge, skills and abilities to perform work with greater independence and the scope and complexity of assignments are greater.

Examples of Essential Duties

• Uses a personal computer and a variety of office software applications including word processing, email, file management, and spreadsheets
• Creates, retrieves, and enters data and information into a computer from various sources including accounting, statistical, and related documents; verifies data for accuracy and completeness; inputs corrections and updates
• Operates office equipment such as telephone systems, personal computers, shredders, printers and copiers
• Provides information on program, departmental, and City policies and procedures as required
• Provides front counter assistance; screens office visitors; responds to inquiries and requests for information or directs to appropriate personnel
• Distributes appropriate forms, informational packets, and manuals
• Accepts applications and payments
• Receives, sorts, and distributes incoming and outgoing mail and correspondence
• Maintains accurate and up-to-date logs, files, and records for assigned areas
• Sorts, cross-indexes, codes, and files various materials using established procedures
• Monitors various logs, accounts, and files for current and accurate information
• Copies, collates, and binds documents
• Attends and transcribes minutes from meetings as assigned
• Compiles data and assists in the preparation of various reports
• Maintains inventory of forms, office supplies, and other general supplies for assigned area; may order supplies as needed
• May issue permits and licenses
• May process payments for service fees received through the mail or in person
• Reports to work as scheduled; may work a variety of schedules including evenings, weekends, and holidays as required
• Travels to offsite locations within and outside of the City

Please click here to view the full list of essential duties

Minimum Qualifications

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:

Education: A high school diploma or equivalent certificate.

Experience: Two (2) years' experience providing clerical/administrative support that includes keyboarding/typing assignments or frequent use of a computer keyboard.

Licenses/Certifications: Possession of a valid California Class C driver’s license with an acceptable driving record is required at time of appointment and throughout employment.

Proof of keyboarding/typing skill proficiency will be required prior to appointment.

SPECIAL CONDITIONS
Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program.

Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.

Please click here to view the full job description

Supplemental Information

APPLICATION AND SELECTION PROCEDURE :

• An online application must be fully completed.
• Applicants must clearly demonstrate that they meet the minimum education, experience, license and/or certification requirements to be invited to participate in the assessment process, which includes a written exam (pass/fail), tentatively scheduled for September 11, 2026 and a virtual oral exam (weighted 100%), tentatively scheduled for September 23, 2026.
• Selection Interview.
• Background.
• Appointment.

The City of Huntington Beach offers a comprehensive benefit package to Huntington Beach Municipal Teamsters (formerly MEA) members, including:

The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance.

PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations.

TWELVE PAID HOLIDAYS provided per year.

GENERAL LEAVE with pay of 176 hours is granted to regular full-time employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service.

EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities.

GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances.

FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses.

RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members.

The benefit formula, final compensation period, and member contribution rate is as represented below:

Classic Miscellaneous Members:
Benefit Formula Miscellaneous 2.5% at age 55
Final Compensation Period 1-year Final Compensation
Member Contribution Rate 9.0% of Reportable Compensation

New Miscellaneous Members under PEPRA:
Benefit Formula Miscellaneous 2% at age 62
Final Compensation Period 3-year Final Compensation
Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23)

DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available.

CREDIT UNION membership is available to all City employees and provides access to low interest loans.

FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval.

An Agency Shop Agreement exists between the City of Huntington Beach and the Huntington Beach Municipal Teamsters (HBMT). As a result, employees in classifications represented by the HBMT are required, no later than 30 days after commencing employment, to either opt out or become a dues paying HBMT member. All dues are collected via payroll deduction and distributed directly to HBMT for processing.

NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice.

For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Huntington Beach Municipal Teamsters" or "Municipal Employees' Association".

Closing Date/Time: 8/25/2026 5:00 PM Pacific