CONTRACT PROGRAM AUDITOR

Position/Program Information

EXAM NUMBER
Y4614L

TYPE OF RECRUITMENT

Open Competitive Job Opportunity

FILING DATES:

September 18, 2024, at 8:00 A.M., (PT)

THIS ANNOUNCEMENT IS A REPOSTING TO REOPEN THE FILING PERIOD AND ADD THE PRIME VARIANCE REPORTS LANGUAGE , UPDATE DATE THE APPLICATION AND FILING INFORMATION AND UPDATE SUPPLEMENTAL QUESTIONNAIRE

NO WITHHOLDS OR OUT-OF-CLASS EXPERIENCE ARE ALLOWED FOR THIS EXAMINATION

ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES:
The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 25 health centers and four hospitals - and expanded network of community partner clinics - DHS annually provides direct care for over 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.9 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov .

Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings to supportive housing.

MISSION:
To advance the health of our patients and our communities by providing extraordinary care.
DEFINITION:
Conducts program evaluation audits of hospitals, day-care centers and related health facilities to ensure that appropriate quality of care is maintained by private agencies with County contracts.

Essential Job Functions

Audits and evaluates services provided by hospitals, day-care treatment centers and related health facilities for compliance with County contracts for a variety of health-related services.

Conducts detailed inspections during on-site visits, and evaluations of each special area of contracted services, including staff qualifications, licensure, insurance coverage, adequacy of diagnosis and treatment and charting procedures.

Identifies possible areas of non-compliance with contractual terms and provides consultative services to facility administrators regarding deficiencies.

Provides health and substance abuse rehabilitation consultation services to contract providers, advising the providers on the utilization of treatment modalities.

Writes reports of audits and negotiates a plan for correction of deficiencies in compliance with the agency management.

Manages assigned contracts including monitoring expenditures to ensure budgetary compliance, prepares budget modifications, ensures both accuracy and compliance with reporting data requirements, approves invoices and ensures the agency maintains inventory of purchased equipment.

Assists in preparation of grant applications and participates in the competitive bidding process by providing technical assistance to evaluators.
Assists in the annual health facility contract negotiation meetings.

Requirements

SELECTION REQUIREMENTS:

Two (2) years' experience in an administrative** or staff capacity*** assisting in the planning, developing, monitoring, evaluating, or auditing of health or social service contracts or programs at the level of Los Angeles County classes of Administrative Assistant III**** or higher.

** Administrative capacity in the County of Los Angeles is defined as: performs work typically in an administrative services branch of an organizational unit, including responsibility for the development of procedures and participation in policy formulation. Experience at the level of independent responsibility for assignments of average difficulty analyzing and making recommendations for the solutions of problems of organization, budget, personnel, programs, facilities planning, supply chain management, and general management.

*** Staff Capacity in the County of Los Angeles is defined as: works in an advisory to line managers to provide program and administrative support. Work includes assisting and supporting administration by doing research, analysis, and making recommendations to line managers on matters such as: utilization of personnel, allocation of funds, workload and workload fluctuations, and programs and procedures for accomplishing work objectives. Works under general supervision of the line of the division manager.

****Experience at the level of Los Angeles County's class of Administrative Assistant III is defined as: defines, analyzes, and makes recommendations for the solution of highly complex***** operating, budgetary and financing, and other management problems of a department and participates in the implementation of their solution.

***** Highly complex is defined as: a significantly greater degree of originality, innovation, critical thinking, resourcefulness, and conceptualization required to perform the task.
LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS II - Light:
This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

DESIRABLE QUALIFICATIONS:
Additional credit will be given to applicants that possess the following:

• Additional experience beyond the Selection Requirements.
• Experience preparing and presenting oral and written reports related to compliance detailing deficiencies and discrepancies requiring corrective action.
• Experience conducting inspections and analysis of contracts and documentation to determine contractor or vendor compliance with administrative, programmatic/service, and billing and payment contractual provisions, County policies, and State and federal laws and regulations; including but not limited to regulatory and administrative elements of the contract such as licensure, health screening and background clearance.
• Experience interviewing to gather and compile information/data relevant in the determination of contractor or vendor compliance with contractual provisions.

SPECIAL REQUIREMENT INFORMATION :

If you are unable to attach required/supporting documents during application submission, you may email the document to Yolanda Ramos at yramos@dhs.lacounty.gov within seven (7) calendar days of filing your application online or you will not receive credit. Please include your name, the exam title, and the exam number in the email message.

ALL APPLICANTS MUST MEET THE REQUIREMENTS AT THE TIME OF FILING IN ORDER TO BE CONSIDERED FOR THIS EXAMINATION.

IMPORTANT NOTICE:

Prime Variance Reports (PVRs), also known as Master Time Records, are not accepted, or required as part of the application process; this includes the selection interview and the background-check.

Additional Information

EXAMINATION CONTENT:
This examination will consist of an evaluation of experience based upon application information, desirable qualifications and supplemental questionnaire weighted at 100%.

Candidates must achieve a passing score of 70% higher on this examination in order to be added to the eligible register for this examination.

ELIGIBILITY INFORMATION:
Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly.

The names of candidates receiving a passing score in the examination will be added to the eligible register and will appear in the order of their score group for a period of twelve (12) months following the date of promulgation.

No person may compete in this examination more than once every twelve (12) months.

SPECIAL INFORMATION

AVAILABLE SHIFT :
Appointees may be required to work any shift, including evenings, nights, weekends, and holidays.

VACANCY INFORMATION:
The resulting eligible register for this examination will be used to fill vacancies in the Department of Health Services (DHS) throughout Los Angeles County as they occur.

APPLICATION AND FILING INFORMATION:

Applications must be submitted online only. We must receive your application before 5:00 p.m. (PT), on the last day of filing. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this web site.

Plan to submit your online application well in advance of the 5:00 p.m. deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the exam requirements as listed on this job posting. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and requirements serving as your description of duties will not be sufficient to demonstrate that you meet the exam requirements. Comments such as “See Resume” or referencing other unsolicited materials/documents will not be considered a response. Doing so may result in an incomplete application and you may be disqualified.

SOCIAL SECURITY NUMBER :
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES :For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID, E-MAIL, AND PASSWORD :
All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.

FAIR CHANCE INITIATIVE :

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, regency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Anti-Racism, Diversity, and Inclusion (ARDI):

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

DEPARTMENT CONTACT:

Yolanda Ramos, Exam Analyst
yramos@dhs.lacounty.gov (best contact due to telework)

(213) 288-7000

TELETYPE PHONE: (800) 899-4099

CALIFORNIA RELAY SERVICES PHONE: (800) 735-2922

For detailed information, please click here

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• Los Angeles County

• (800) 970-5478

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